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To ensure that your computer systems operate optimally, securely and reliably without being a contributor to people and process inefficiency, there are a set of principles that your organization should follow.

Power Stability

A Continuous and Stable Supply of power is a requirement for Computer Systems to operate reliably. A system that is powered by an unreliable power source will have a shorter life span due to the stresses placed upon the internal power supply.

Although a laptop may have a large run-time on its batteries, what happens to your internet connection when the Eskom Power goes down. Do you have an Uninterruptible power source that will provide power to your equipment during an Eskom Power outage, enabling your operations to continue optimally?

GPBackups works with various System Vendors to ensure our clients use the most appropriate Power Systems

To ensure that your computer systems operate optimally, securely and reliably without being a contributor to people and process inefficiency, there are a set of principles that your organization should follow.

Internet Service

How reliable is your Internet link and is it optimised for your application usage profile. With Cloud based applications, the stability and reliability of your Internet link becomes a crucial component in your IT infrastructure.
When engaging a new client, one of the checks that GPBackups performs is the suitability of the client Internet Link.

In some cases, we will advise a prospective client to change their Internet Service Type to ensure optimal performance for their usage profile.

GPBackups works with various Internet Service Providers, to ensure that our clients have the most appropriate Internet Service

To ensure that your computer systems operate optimally, securely and reliably without being a contributor to people and process inefficiency, there are a set of principles that your organization should follow.

Reliable Equipment

Small businesses tend to run equipment up until the point that it fails.  The problem is that older equipment tends to become increasing unreliable overtime and reduces productivity. This can also lead to loss of data on failure.

When an old piece of equipment fails, and is not repairable, there is then a rush to determine what it should be replaced with, and what the configuration should be.

If Company financial policy is to run equipment to failure, a yearly review should be done and a plan documented on what will be ordered when the equipment fails. This will enable a quick and efficient return to operations

To ensure that your computer systems operate optimally, securely and reliably without being a contributor to people and process inefficiency, there are a set of principles that your organization should follow.

IT Policies

To minimize the possibility of a Virus Infection or data loss, your staff should only use your IT Equipment and Systems for the purposes intended.

If no IT-Policies are implemented, it will be difficult to try and enforce a directive that staff do not visit non-business-related websites or use non business-related software for example.

IT Policies should be implemented that enables an organisation to mandate what safe IT related work practices are, what activities should be prohibited, what are the disciplinary steps for non compliance.

 

To ensure that your computer systems operate optimally, securely and reliably without being a contributor to people and process inefficiency, there are a set of principles that your organization should follow.

USB Sticks

The usage of USB sticks has made it very easy to move/copy data from one machine to another. However the following risks are introduced through the usage of USB Sticks.

The usage of memory sticks should be minimised to essential usage only. Not private data or entertainment files should be transferred via Memory sticks, as this increases the probability of a virus or vulnerability being spread in an organisation

To ensure that your computer systems operate optimally, securely and reliably without being a contributor to people and process inefficiency, there are a set of principles that your organization should follow.

Anti-Virus

With the increase in Virus Activity, a good Anti-Virus system is important. There are many Anti-Virus Products available, and each organisation or IT-Support organisation has their own favourite or promoted Product.

We do recommend that a Paid Version of an anti-virus product should be chosen over the “free” offering. We have noticed that the paid versions have more capabilities over the free versions

To ensure that your computer systems operate optimally, securely and reliably without being a contributor to people and process inefficiency, there are a set of principles that your organization should follow.

Windows Update

Windows updates are a feature that enables you to ensure that your computers have the latest security and system updates that Microsoft has released. These updates will typically contain the following.

GPBackups has seen instances where updates have been “disabled” because of the following problems.

We see this as a dangerous practice as the defence’s against vulnerabilities are being weakened. It is possible to configure the updates to minimize the effect on your computer internet link during the busy parts if the day.